Philosophy
Standard off the shelf accounting packages are produced with the view to be applicable to as many trading environments as possible. This generalised approach gives rise to complexities in task handling for a given trading situation often requiring intensive training and familiarisation by users to enable them to make proper use of these packages. In addition there is the inherent inability to address specific needs peculiar to a given industry unless these are heavily customised sometimes with "add-on" programs and always at a significant cost.

Our approach has been entirely different in that we have created software packages that are tailor-made for individual trading groups. This approach has allowed us to design systems that are totally focussed on the requirements of its users and operate in a manner that is entirely compatible with their specific transaction patterns and trading environments. As a result users in each trading group immediately relate to their system and are able to follow its routines intuitively.

A further achievement in design terms has allowed us to eliminate the usual computer and accounting complexities from our products. Based on an innovative approach accounting data is processed in accordance with the transaction patterns of each trading group without any regard to book-keeping or accounting disciplines. Such disciplines are applied within the core of the software to allow users to operate each system as part of their daily routines and without a need for any book-keeping or accounting skills.

User groups
Our intention is to initially target smaller economic entities with complex accounting needs that standard software packages are unable to readily cope with. A separate accounting software package will address the needs of each trading group bearing the title books for ©…...followed by the trade or profession for which it is intended. Products that are currently available in this series are books for© GP practices, books for© nursing/home-care agencies, books for© professional service providers (incorporating time and fees management) and books for© retail and catering trades.

Product features
Many features incorporated in these products are totally unique in design terms and in the manner that these achieve results. Emphasis has been placed on ease of use for the systems user whilst complex tasks are performed by the system behind the scenes and results produced in the simplest way possible.
Following are worthy of mentioning:

• Comprehensive nominal ledger accounting system complete with cash and bank controls and a dual period trial balance
• Memorandum data capture without a need for user to apply accounting disciplines. Data is entered easily in a tabular format with default entries that are entered automatically by the system where possible to maximise speed and minimise occurrence of errors. Nevertheless error detection mechanisms have been installed at every level to ensure early detection and correction
• Audit trail and full accessibility to prime data with total control making it possible to amend, add or delete entries at any time with self adjusting consequences
• Fully automated end of period routine whereby simple entry of the cut off date for ledgers automatically adjusts all brought forward balances and accumulates P&L balances in one account
• Exceptionally simple system of navigation with the use of a central control panel with all operations driven by logically placed buttons
• Incorporation of reference or permanent data on a once and for all basis available for easy access and possible updating at any time
• Systems security on a multi-level basis with simple yet secure password allocation and updating routine
• Effective cash flow control features such as on screen cash and bank balances, distinguishing between cleared and uncleared funds and early warning system for imminent payables
• Simple to use and fully automated system for recurring payments and receipts
• On screen bank reconciliation with the facility to amend and update entries at the same time with self-adjusting consequences producing detailed reconciliation statements on screen and in hard copy
• Where appropriate time and fees management and billing as an integrated part of the nominal ledger accounting system. A sophisticated yet simple to use and extremely flexible to cater for all eventualities and various time billing methods
• Simple and flexible charts of accounts easy to customise
• VAT accounting in a manner that takes account of varying rates and applies a composite rate to piece-meal receipts to equate to invoiced VAT. Also production of VAT Returns and reports at a touch of a button
• Production of a wealth of reports and documents at a touch of a button for external and internal use for accounting, performance evaluation and control purposes
• Debtor monitoring and debt chasing facilities allowing timely, informed and fully controlled action for recovery of debts in a manner that is dignified and in keeping with the business and professional image
• Accounts production facilities as integral part of the system for GP practices and as a separate module for other systems. These produce presentable accounts that conform with accounting standards and all relevant laws and regulations. These produce accounts for self-employed, partnerships and companies with limited liability status. The latter is capable of producing audited accounts as well as those that are exempt from audit. This system can also produce abbreviated accounts for submission to the Registrar with full accounts for the benefit of members

There are many more facilities and features that are available within each of the broad heads mentioned above. These are too numerous to mention but together have culminated in systems that work well for the environments for which these have been designed.